Rules and guidelines for Visiting Scientists

Application for Visiting Scientists to Institutions in Developing Countries

RULES AND GUIDELINES TO APPLY FOR SUPPORT

The IUPAP Visiting Scientist Program provides assistance to institutions or research groups in developing countries needing expert assistance to enhance existing activities or to initiate a new research program. The inviting institution must be in a an IUPAP member country. The objective of the program is to establish a long-term link between an outside expert in a particular field of physics and the host institution. The Visiting Scientist must be an established researcher whose visits will provide a clear benefit to the research group of the applicant and to the host institution. The visiting scientist must come from an institution in an IUPAP member country. To ensure a long-term scientific collaboration the visiting scientist will be expected to deliver a series of topical lectures/seminars and to interact closely with the hosting scientists.

Submission of applications

The proposal must be submitted by an institution located in a developing country that is an IUPAP member country. The hosting institution should contact and negotiate the details with the visiting scientist before the application is submitted to the IUPAP. The visiting scientist must come from an IUPAP member country and the visit must be a minimum duration of two weeks at the host institution. Longer stays are encouraged. Applications for shorter visits will NOT be considered. The application form should be completed by the applicant in the developing country and should be accompanied by the curriculum vitae and his/her full list of publications. The application form should be approved and signed by the Head of the hosting institution. The Visiting Scientist biodata form should be forwarded to the visiting scientist for completion and should be returned together with his/her curriculum vitae and full list of publications to the applicant.

Applications should include:
The completed application form (to be completed by the applicant)
The applicant's curriculum vitae
The applicant's full list of publications
The completed biodata (to be completed by the visiting scientist)
The visiting scientist's curriculum vitae
The visiting scientist's full list of publications
Documentation from organizations providing additional support for the visit (if applicable)
Documentation from an appropriate host-institution official confirming a commitment to provide all institutional support needed for the project

Funding

The IUPAP support is provided primarily to cover the travel costs for the visiting scientist to travel to and from the host institution. The amount provided depends on the application but will not exceed 2,500 Euros. It is assumed that the visitor will retain a salary from his/her home institution. The host institution is expected to cover all local expenses and make the necessary arrangements for the stay of the visiting scientist. Only in special cases, support may be provided to help cover subsistence costs of participating scientists visiting a least-developed country. It is very important to note that the assignment is made to the applicant at the host institution and not to the visiting scientist.

Approval and procedure for IUPAP sponsorship

IUPAP will review applications provided the applications have the backing of the hosting department or research institute. A substantial contribution is expected from the hosting institution. Selection of applications for IUPAP support is based on peer review by a Committee. Priority will be given to Category B and Category C member countries (Category B members are countries of less weath and moderate scientific productivity, and Category C members are developing coutnries with some physics productivity). The decisions of the Committee are announced within four months after the deadline. Before the visit of the visiting scientist, a detailed plan should be submitted to IUPAP.

Reports

A final report must be submitted to IUPAP within one month of the end of the visit, including:

-length of the visit
-a financial report
-results and evaluation of the visit and suggestions.

Address for IUPAP

IUPAP Office
C/o Williamina Lazaro
The Institute of Physics
76 Portland Place
London W1B 1NT
UK
Email: admin.iupap@iop.org